AccountingBLOCK - Accounting Forums

Hi Quickbooks pros

I have an easy one this time... If you pay bills through bill pay it doesn't show up on the trial balance or the expenses by vendor detail. Is it possible to recategorize the checks as advertising supplies, etc. instead of Bill payment accounts payable?

In accounting, the expenses are posted when you enter the bill, not when you write the check to pay the bill. The entire amount of the bill is posted to Accounts Payable, and then the payable is "washed" when you pay the bill. If you don't enter bills, and instead you write direct disbursements (the Write Checks window in QB), the expenses are posted to expense accounts when you write the check.

Interesting, appreciate the response...