AccountingBLOCK - Accounting Forums

Hi, all!

I have an Item Receipt in QB that is dated 11/27/07, and we've already closed out 2007. I want to reflect that the bill has been received for this purchase, and also reflect the payment - even if I use 1/1/08 as the date for both. But I've passworded 2007 so that I won't inadvertently change anything in 2007, and even if I checkmark Bill Received, but date it 1/1/08, QB still says that it will affect the closed period.

Is there a way to reflect that the bill has been received, without affecting the prior period? If not, what do I do?

We're using QB Premier:Retail Edition 2006 in conjunction with QB POS.

Thanks!

The item receipt was included in your year-end accounts payable figure, but the bill had not yet been entered. You can confirm this by noting that your Unpaid bills detail of that date is less than the a/p amount on your balance sheet.

You need to enter the bill, but leave it dated in 2007, or it will affect previous year numbers.

Run some reports to confirm this for yourself.

Does this make sense?

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Zahid H. Lilani

Hi!

Thanks for your reply, Zaddy! I won't be back in these books until next Mon., but I believe I tried to keep it dated in 2007, and tried dating it 1/1/08, and either way it said that it would affect the prior period. I believe that Item Receipts may be booked into Unbilled Purchases under this company's configuration, so the issue may be that when I check Bill Received, QB is trying to take it out of Unbilled Purchases and put it into A/P.

Sometimes it is necessary to ignore the warning.

Print a trial balance as of the last closed period. Make the change that makes the most sense to you and run the trial balance again. If any numbers change, you will need to undo that and try a different change.

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Zahid H. Lilani