Hello,
Every month while balancing Unearned Revenue (Prior Unearned Rev-Earned Rev+ (-) other specific accounts) to our GL, I have to write off 500 - 2000, due to mysterious activities.
On May 30th, an “Unearned Revenue” report was ran with a date range of 5/1/2009 – 5/31/2009. This report gave me a balance for Prior Unearned Revenue of $500,000, and an Earned Revenue of 200,000.
This report was ran again on 6/16/2009 to make sure the Unearned Revenue report was not changing, and to my lack of surprise, it was. The Prior Unearned Revenue decreased by $400, and Earned Revenue decreased by 40.
I ran the report the next day (17th). The numbers changed again; the Unearned Rev decreased by $90, and Earned Rev decreased by $5. The same day (17th) I ran the report once more. The numbers have yet again changed. The Unearned stayed the same, but the Earned Rev decreased by 10.
This was all within the same date range of 5/1/2009 – 5/31/2009. I also ran the GL interface for Unearned Revenue twice, 1 time through the month of May, and a second time half way through the month of June…No difference (as it should be) however the Unearned Rev keeps changing. I did some researching on this, and the only thing I have come up with is Unearned Rev auto accounts itself by amortizing, thus changing the numbers as activity happens. Overall, as a percentage the change is very minimal (less than 1%) but it is apparent.
Should this be happening? Is this a glitch in our system? How should I proceed next?
Thank you all in advance.
-H


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